The Role

Grade: 9

Location: Warsaw / Hybrid

This is a fixed term opportunity until 31st August 2026

Are you ready to be part of an inclusive and innovative global FMCG business? At Imperial Brands, we're supported by a dynamic team of 25,000 employees, and we're looking for a talented Project Coordinator to join our team in Warsaw.

As a Project Coordinator, you'll play a crucial role in managing the product lifecycle for Plain Packaging products within the Combustible product category. If you're passionate about project management and ready to take on new challenges, we want to hear from you! Join Imperial Brands and help us shape our future.

Principal Accountabilities

• Project Management and Coordination: Serve as the key point of contact and PCC consultant, guiding markets in initiating Project Initiation Documents. Ensure projects progress through the Product Introduction Process with proper authorizations.
• Meeting Facilitation: Initiate and run Project Kick-off Meetings. Prepare and distribute Project Briefing documents, ensuring all essential information is included and maintain project documentation.
• Cross-Department Coordination: Coordinate activities of various internal departments (e.g., Manufacturing, Product Management, Print Development) along the PIP process.
• Project Monitoring and Follow-up: Follow up on project status, ensuring tasks are completed within cost estimations, market requirements, and agreed time frames. Proactively resolve project bottlenecks.
• Reporting and Review: Report completed projects and conduct post-project reviews as appropriate. Provide transparency of the project portfolio to the manager and project clients.
• Documentation and Communication: Create and maintain project documentation, ensuring clear communication and documentation throughout the project lifecycle.

Skills and Experience Required

• Project Management: Proven experience in managing complex, cross-regional or cross-functional projects, preferably related to Product Introduction.
• Mindset and Approach: Highly engaged, proactive, self-driven, with a growth mindset and pragmatic approach to achieving results.
• Stakeholder Management: Effective management and communication with stakeholders, including close collaboration with Commercial leads.
• Technical Knowledge: Familiarity with PLM & Forecast to stock (F2S) processes and associated systems (PLM, APO, SAP) is advantageous.
• Communication Skills: Strong intercultural, interpersonal, and communication skills; fluent in both written and spoken English.

Everyone Belongs

Everyone belongs in Imperial. We are proud of being a truly inclusive organisation. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence. We give fair and equal consideration to all our applicants. Please contact us at recruitment@impbrands.com to let us know if we can provide support in helping you complete an application and/or attend an interview.